DATA PRIVACY NOTICE

Baunton Parish Council, Gloucestershire

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The Baunton Parish Council is the data controller (contact details below).  This means we collectively decide how your personal data is collected and processed in order to provide public services.

3. How do we process your personal data?

The Baunton Parish Council complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

Baunton Parish Council uses personal information for:

4. What is the legal basis for processing your personal data?

5. Sharing your personal data

Your personal details will only be processed by Baunton Parish Council and contracted organisations working on our behalf, for example, the mailing organisation that sends our parish information messages.

Where other organisations are used to undertake services on our behalf, these activities are carried out in compliance with GDPR requirements.

The Privacy Policy will apply whenever you have given consent to provide us with personal information, except as required by law, where Baunton Parish Council can pass on personal data without consent, for example, for purposes to prevent and detect crime.

This policy also applies to personal information provided to us by higher tier councils, e.g. Cotswold District Council or Gloucestershire County Council.

6. How long do we keep your personal data?
We keep data in accordance with the following guidelines:

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Parish Clerk at:

Contact Title: Clerk to Baunton Parish Council
Name:
Mrs. Marie Whiteman

Address:
4 Mill View
Baunton
Cirencester
Gloucestershire
GL7 7BB

Email: clerk@baunton.org.uk

ANNEX: ADDITIONAL INFORMATION

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Google Analytics

Baunton Parish Council website occasionally uses cookies to allow Google Analytics to function correctly. Google Analytics is a free web analytics tool, which helps measure the usage of our site.

Google analytic cookies are used to collect information about how visitors use our website. This information is collected in an anonymous form and is used to inform us how the site can be improved.

Information about these cookies and how to reject or delete them:

www.google.co.uk/intl/en/analytics/privacyoverview.html  https://www.google.com/policies/technologies/types/

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout

Baunton Information and Neighbourhood Watch email distribution

Baunton Parish Council uses Google email accounts to distribute these emails to individuals who have consented to be contacted by completing a copy of the consent form given at Annex A to this Policy.

Google email accounts are subject to Google’s privacy policy, which can be found at:

 www.google.com/intl/en/privacypolicy.html

Community Emergency Plan

As part of the Baunton Community Emergency Plan, specific individuals are nominated by the parish council to keep lists of addresses and telephone numbers, so that residents can be contacted quickly in the (unlikely) event of a major emergency. 

Contact details are also held for volunteers who have a specific responsibility (e.g. Snow Warden) or who have agreed to assist in case of demand for help, e.g. use of 4 wheel drive vehicles.

Provision of personal information in connection with the Community Emergency Plan is voluntary.  Requests to see the information held, or to amend or delete the information may be made at any time by contacting the Parish Clerk.

 

Privacy Notice

Baunton Parish
Gloucestershire

Last updated: 28/05/18